Reclaim.ai

Reclaim works by treating your calendar as something to plan around rather than a fixed grid. You tell it what you need: a weekly Focus Time goal, recurring Habits like a gym session or inbox review, Tasks with deadlines, and the meetings you have to fit in. Reclaim's AI agents then place those blocks into open slots on your calendar and, in the company's words, "defend time" for them so your week doesn't fill up with meetings. Buffer Time adds breaks and travel around meetings, and Calendar Sync blocks time across all your calendars so a personal appointment doesn't get double booked against a work call.

The task side matters more than it first appears. Reclaim pulls work in from Asana, ClickUp, Todoist, Jira, Linear and Google Tasks and schedules it onto your calendar. Your backlog becomes actual time on the calendar instead of a list you mean to get to. On the meeting side, Smart Meetings looks for the best time across every attendee's schedule, and Scheduling Links give external people a booking page with more controls than a basic availability link. There's also an AI Assistant you can chat with to plan and prioritize your week, plus Slack Status Sync, Zoom and Raycast integrations.

The pricing is easy to try. There's a free Lite plan for individuals that the company says is free forever with no credit card, and paid plans start at $8/mo. Teams get Time Tracking, Workforce Analytics and a Team OOO Calendar, which moves Reclaim from a personal scheduler toward a capacity planning tool for managers. The catch is that the source material focuses heavily on Google Calendar, with a free Google Calendar add-on front and center, so you'll want to confirm your setup is supported before you roll it out to a team.